Some corporate networks don't allow employees to send / receive emails beyond a particular email size , say 5 MB per mail . If you want to share a file with your colleague(s) and the size of file in question is more than 5 MB . Here are the options you can use .
- Share file via shared drive space available with you colleague
- Try to change the file format and see if different file format takes less space . ( .xls to .xlsx ) .
- Compress the file with any file archive software .
- and the most efficient is that you use the file archiving software to split the file into pieces of less than 5 MB and send these parts of mail files one by one to recipient .
I will be covering the last / 4th option in detail here . Almost every file compression software ( WinZip , 7-Zip , WinRAR etc. ) allows you to split a file into smaller size multiple files . This article will tell you how to do it with the help of 7-Zip . The reason behind choosing 7 –Zip is pretty straight forward . its free and open source , you don't need to pay for it . Steps to be followed are as under .
1 Right click on the desired file ( which you want to split into smaller prices ) then go to 7-ZIP –> Add to archive .
Step –2 Now from Add to Archive window select appropriate format for archiving . Since most of the computers have WinZip , using Zip as file format is preferable .
Step –3 Now in the field “Split to volumes , bytes:” key the data as “4M “ which means 4 MB size per file and click Ok .
Now system will create multiple pieces of the original file not exceeding 4 MB in size . 
These files can be shared one by one to the recipient and once all he/she receives all the files all he /she needs to do is place all the files in one folder and right click on the file with extension .zip.001 then go to 7-Zip and click on Open archive .
And output will be original `17MB file in one piece .
